Comparison

Flotway or Excel: which tool should run your rental business?

Most rental businesses start with a spreadsheet and a pad of paper agreements. It works with a few vehicles, then double bookings, forgotten deposits and fines with no renter attached start to cost real money. Here is an honest comparison, including what Excel does very well.

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No commitment. Your Excel file imports in minutes.

The comparison at a glance

	Excel + paper	Flotway
Vehicle availability	Checked row by row	Calendar: free and booked days for every vehicle
Double bookings	Possible: nothing stops you entering the same vehicle twice	Impossible: a booked vehicle shows as unavailable
Rental agreement	Copied by hand or from a Word template	Filled in automatically, signed on a phone, PDF
Inspection report	Paper sheet, scattered photos	Photos, meter, fuel and signature attached to the agreement
Down payments and deposits	Formulas to maintain	Tracked on each booking, balance always up to date
Fines that arrive later	Search through the file	The right renter is found from the date and vehicle
Maintenance, insurance, inspection	Up to you to remember	Alerts before each deadline
Access on phone and computer	File copied between devices, conflicting versions	Data online, up to date on your phone and your computer
Cost	Free or already paid for	From 19.99 per month (EUR, USD or CAD by region; Essential plan, 5 vehicles included)

What Excel does very well

Excel is free, flexible and familiar. For a business with two or three vehicles and few rentals, a well-kept sheet can be enough. It also allows custom analyses that no software offers out of the box.

When Excel starts costing more than software

One double booking costs a lost rental and an unhappy customer
An untracked deposit, or a fine with no renter, often costs more than a month's subscription
The time spent copying agreements and recalculating balances every evening
The file stays on the office computer: no way to check availability from the parking lot

Move from Excel to Flotway without retyping

Download the import template, paste your vehicles (brand, model, plate, price…) and import the file: your whole fleet is created at once. Keep Excel for your analyses if you like.

Frequently asked questions

Can I import my Excel file?

Yes. A template is provided, and column headers are recognized in English, French and Arabic.

Does Flotway fully replace Excel?

For daily operations (bookings, agreements, payments, maintenance), yes. You can keep using Excel for special analyses.

What if I only have a few vehicles?

The Essential plan is made for you: 19.99 per month for 5 vehicles included. The 30-day trial lets you check whether the time saved is worth it for your business.

Ready to try it?